Save 1 hour a day with these 3 web tools
In today’s professional and personal world, saving time is a priority for many people. The judicious use of web tools can make all the difference. In this article, we’ll explore three online tools that can help you reclaim up to an hour of your time every day. These tools, designed to optimize productivity, task management and collaboration, will offer you practical solutions to maximize your day-to-day efficiency. Find out how to integrate these tools into your routine to save time and free up space for what really matters.
Watch the Pass Liberté video below:
Optimize your productivity with Google Drive
Optimizing your productivity with Google Drive can be very beneficial, as this platform offers a variety of online storage and collaboration tools. Here are a few tips on how to get the most out of Google Drive and increase your efficiency:
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Organize your files consistently:
Create a logical folder structure to organize your files. Use clear folder names and hierarchies to facilitate search and navigation. -
Use the advanced search :
Google Drive’s search bar is powerful. Use specific keywords, property filters, or file type filters to quickly find what you need. -
Activate desktop synchronization :
If you use Google Drive frequently, consider installing the Google Drive application on your computer. This synchronizes your files between the cloud and your desktop for faster access. -
Use Google Docs, Sheets and Slides for real-time collaboration:
Google Docs, Sheets and Slides enable real-time collaboration. Several people can work on the same document simultaneously, improving the efficiency of collaborative projects. -
Define appropriate authorizations :
Manage sharing permissions for your files. Ensure that only the right people have access to your documents, and set authorization levels accordingly (view, comment, edit). -
Explore Google Forms for surveys and forms :
Use Google Forms to easily create surveys, questionnaires or forms. Responses are automatically stored in Google Sheets for later analysis. -
Automate repetitive tasks with Google Scripts :
Google Scripts lets you automate repetitive tasks in Google Drive. You can create scripts to process files, send automatic e-mails and more. -
Use Google Keep for quick notes:
Google Keep is a note-taking application that synchronizes with Google Drive. Use it to quickly record ideas, lists or to-dos. -
Take advantage of the comments function:
Use the comments function in Google Docs to facilitate revision and collaboration. Comments can be specific to a section of text and are a great way to provide feedback. -
Use Google Drive for shared presentations :
Share presentations using Google Slides for remote meetings or training. Multiple users can view and collaborate on a presentation in real time. -
Activate mobile backup and synchronization :
Use the Google Drive application on your mobile devices to access your files at any time. Activate backup and synchronization to have your files available, even offline. -
Explore Google Drive File Stream (for businesses) :
If you use Google Drive in a professional context, explore Google Drive File Stream. It’s an application that lets you access your Google Drive files directly from your computer without downloading them. -
Use Google templates :
Explore the Google template gallery to access pre-designed templates for Docs, Sheets, Slides and Forms. This can save you time when creating professional documents. -
Voice input for greater productivity :
The Google Docs voice input tool is a little-known but powerful feature. It lets you dictate your ideas, tutorials or documents, making writing and transcribing easier. An ideal option for saving time in your day-to-day work. -
Free to use :
Free use of Google Drive offers up to 15 GB of storage, ideal for getting started. You can create new documents simply by clicking on “New Google Doc” and enjoy features such as video recording, voice input and more.
Google Drive offers a range of powerful tools for optimizing productivity and collaboration. By taking advantage of these features, you can simplify your work processes, improve team collaboration, and access your files more efficiently.
Trello: Your ally in daily organization
Trello is a project management platform based on tables, lists and cards, which can be a valuable ally in daily organization. Here’s how you can use Trello to optimize your daily task management and improve your productivity:
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Create charts for different aspects of your life:
Use separate tables for your different responsibilities (work, personal, specific projects). This keeps your different spheres of activity clearly separated. -
Use lists to organize the steps:
Within each table, create lists to represent project stages or task categories. For example, “To do”, “In progress” and “Finished”. -
Create cards for each task or project:
Each task or project is represented by a card. Add important details, deadlines, notes and attachments to each card for quick reference. - Use labels to categorize: Colored labels can be used to categorize cards according to specific criteria, such as priority, nature of task, or project type.
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Set deadlines:
Use the due date function on cards to set clear deadlines. This helps you stay focused on important tasks and avoid delays. -
Assign responsibilities to tasks :
If you work in a team, use the assignment function to assign specific tasks to team members. This clarifies responsibilities and encourages collaboration. -
Explore Power-Ups:
Trello offers Power-Ups, additional features that can be integrated to enhance your board’s capabilities. For example, integrate third-party applications like Google Drive, Slack, or Evernote. -
Use templates for recurring tasks:
If you have recurring tasks, create a template card for them. When you have a new occurrence, simply duplicate the template card. -
Organize your paintings with collections:
If you have several paintings, use Collections to group them together. This can be useful if you have paintings for different aspects of your life (work, home, personal projects). -
Automate with rules :
Trello offers automation rules. For example, you can automate actions such as moving a card to a specific list when a deadline is reached. -
Use the calendar view :
Trello offers a calendar view that displays your cards with their deadlines. This provides a time perspective and makes planning easier. -
Share your charts with collaborators:
If you work in a team, share your charts with collaborators. Real-time collaboration on maps and lists facilitates communication and coordination of efforts. - Stay connected with the Trello app: Use the Trello app on your smartphone to stay connected and manage your tasks even when you’re on the move.
Trello offers a visual and intuitive approach to task and project management. By adapting it to your working style, you can efficiently organize your daily responsibilities and improve your productivity.
Simplify appointment scheduling with Calendly
Calendly is an online scheduling tool that helps you save time by simplifying the appointment booking process. Here’s how you can use Calendly to optimize your schedule and improve your productivity:
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Create a Calendly account:
Start by creating a Calendly account. Choose the plan that best suits your needs (Calendly offers a free version as well as paid plans with advanced features). - Configure your calendar: Integrate your existing calendar (Google Calendar, Outlook, etc.) with Calendly. This allows Calendly to take into account your existing availability when scheduling appointments.
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Define your availability:
Configure the times when you are available for appointments. Calendly offers the flexibility to define specific time slots for different types of appointments (telephone interviews, face-to-face meetings, etc.). - Customize your appointment settings: Customize appointment settings, including duration of available slots, days of the week, e-mail notifications, etc.
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Create appointment types :
Define specific appointment types, such as 30-minute meetings, 15-minute discovery calls and so on. Each appointment type can have its own parameters. -
Share your Calendly link:
Calendly generates a personal link that you can share with colleagues, customers or partners. People can choose a time slot according to your availability. -
Automate reminders and confirmations:
Set up automatic e-mail reminders for you and your guests before the appointment. This reduces the risk of forgetting and improves punctuality. -
Integrate Calendly into your website or electronic signature:
If you have a website, integrate Calendly to enable visitors to schedule appointments directly. You can also add your Calendly link to your electronic signature. -
Use the integration features :
Calendly integrates with many applications, including videoconferencing tools like Zoom and messaging platforms like Slack. Explore these integrations to further simplify your appointment process. -
Track statistics and data:
Calendly provides statistics on the use of your calendar. Use this data to evaluate the effectiveness of your planning and make adjustments if necessary. -
Reduce the need to go back and forth for planning:
Eliminate time-consuming e-mail exchanges to find a suitable time slot. Your guest can simply choose a time that’s convenient for you, which greatly reduces the back and forth. -
Optimize team management :
If you work in a team, Calendly offers specific functions for team management. This makes it easier to coordinate schedules between team members. - Group event planning: Calendly supports group event planning, which can be useful for team meetings, training courses or brainstorming sessions.
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Seamless synchronization :
Connect your Google Calendar to Calendly to avoid scheduling conflicts. Customize available slots and let customers, partners or team members book appointments based on your actual availability.
Calendly is a powerful tool that simplifies appointment scheduling and saves time by automating the process. By integrating it into your daily routine, you can effectively manage your schedule and improve overall productivity.
Gain in efficiency with all these tools
By combining Google Drive, Trello and Calendly, you can revolutionize the way you manage your business online. Save time, simplify collaboration and optimize productivity.
If you’d like to go even further in optimizing your online business, don’t hesitate to make an appointment with the Pass Liberté team. Benefit from personalized support.
In conclusion, efficiency in the day-to-day running of your business depends on the tools you choose. Test these solutions today and share your experiences in the comments. Save time, simplify your tasks, and boost your online success!
BRICAULT Nolwen